THE TRAVEL EXPENSE CONSULTANCY

It’s all in a day’s work

HIGH VISIBILITY

See where your money’s going

STRONG STRATEGY

Put yourself in the driving seat

TRAVEL & EXPENSE SOLUTIONS

Helping you run more efficiently

WHO WE ARE

We are a team of Travel Consultants and Process System Analysts with over 20 years’ experience.

In consultation with you, we design a simple travel booking process that specifically meets your travel requirements.

Your new process will minimise your travel costs and make organising travel easy.

Supporting you is a team of dedicated Travel Consultants and an Account Manager, who will:

  • Provide a 24/7 travel service, contacted via email or phone
  • Deliver and maintain your on-line booking tool, either Concur or Serko
  • Deliver a free supplier negotiation services for airlines, hotels and car companies

We are also a fully accredited IATA and ATAS Travel Agency and a Qantas Platinum Agent.

Our membership of Helloworld for Business also unlocks a world of advantage for you.

MEET THE OWNERS >

WHAT WE DO

We start our relationship by completing a full audit of your existing travel process. This covers:

  • Travel approval
  • Booking method
  • Payment method
  • Payment reconciliation
  • Supplier relationships and discounts
  • Management information reports for cost control
  • Posting of expenses to the Cost and General Ledger
  • Travel Policy Review

We then present our recommendations to you and implement any changes to the travel process.

Say hello to:

  • All-in-one system integrating travel booking and expense management together
  • Access to exclusive lowest airfares and hotel deals
  • Mobile technology to book travel
  • Mobile technology to instantly snap receipt photos and automatically upload them
  • Setting caps and restrictions to encourage employees to make the right choice first time
  • Creating time limits with automatic reminders
  • Integrating travel approval and booking

Say goodbye to:

  • Paying to much for travel
  • Lack of visibility
  • Manual travel approval
  • Inefficiencies in travel booking
  • Time consuming expense reconciliation
  • Missing receipts
  • Out-of-policy spend
  • Late expense report submissions
  • Error-prone spreadsheets

HOW WE DO IT

Using our proprietary system OptemX, we process map and audit current policy and systems before presenting the re-engineered solution that highlights improvements.

Our seven-step auditing system:

  1. Budget – we provide the data to help project annual T&E budget based on requirements
  2. Policy – build a mandate for travel related expenditure that aligns with your company
  3. Process – streamline and automate your travel approval and booking system
  4. Payment – simplify the process by linking travel and expense data
  5. Expense – approve travel and expenses online or via mobile phone, automated data feed to the general ledger
  6. Reporting – full data analytic reporting in customised formats
  7. Supplier negotiation – using reporting data to leverage supplier deals

TALK TO US

For a clear-cut consult to review your current processes, fill out the form below or ring us to get started today.